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Live webinar

"Who approved that?" Getting real AP controls in QuickBooks Online

7 May 2026, 12:30pm BST / 7:30am EDT

About this event

The question "who approved that?" is one no finance team should have to scramble to answer. But without the right controls in place, it's exactly what audit season, a board query, or a suspicious payment forces you to confront.

The good news: it's fixable. And a new financial year is the best time to assess what's been quietly causing problems. Invoices coded incorrectly. Approvals that stall or get waved through. Payments that leave the business before the right person has said yes. And underneath all of it: the control gaps that make AP one of the most common entry points for fraud.

In this session, Aaron Patrick, Lara Manton and James Goulsbra FCCA will walk through what the best-run QuickBooks finance teams are doing differently and how to start the year with the right controls already in place.

 

We'll cover:

  • What QuickBooks Online gives you out of the box, and the approval controls that take it further
  • Where approval bottlenecks and coding errors are costing finance teams more than they realise, and where in the process to fix them
  • How to build your audit trail as you go, so year-end and compliance reviews stop being a scramble
  • Why weak AP controls are one of the most common entry points for fraud, and how to close the gaps before they're exploited
  • How to take control of every stage of AP - from invoice capture to payment - without disrupting the QuickBooks Online workflows your team relies on

Register now to watch live or on demand.

Can't make it on the day? Register anyway and we'll send you the recording.

Speakers

Aaron Patrick
Aaron Patrick
Co-Owner, Accountants Advisory Group
James Goulsbra FCCA
James Goulsbra FCCA
Director, GTA Accounting
Lara Manton
Lara Manton
Founder, ACE-XL

Register for the event

7 May 2026 12:30pm BST / 7:30am EDT