Choose ApprovalMax to Strengthen Vendor Management

Vendor onboarding and approvals all over the place? Centralise and streamline with automated workflows
Losing track of vendor approvals and spend? Get full visibility and control in real time
Need better audit trails or policy enforcement? ApprovalMax ensures every vendor step is compliant

ApprovalMax enhances your vendor management software with structured, auditable approvals

ApprovalMax replaces manual emails and scattered tracking with automated workflows that simplify vendor approvals, enforce internal controls, and improve accountability across teams.

Build vendor approval workflows in minutes

Easily set up approval steps for onboarding, spend limits, or contract sign-off, no IT help required.

Prevent unauthorised vendor engagement

Ensure every new vendor or transaction is reviewed and approved according to your internal policies.

Stay compliant and audit-ready

Every action is time-stamped and securely logged, giving you a complete audit trail for vendor activity.

Enable cross-team collaboration

Finance, procurement, and operations can manage vendor approvals from anywhere, with real-time visibility.

ApprovalMax
is a multi-award winner

Xero App Partner of the Year 2020

Xero App Partner of the Year 2021

Xero App Partner of the Year 2022

Hundreds of 5-star reviews in the Xero App Store

Global App Partner of the Year Finalist 2023 & 2024

Capterra Best Ease of Use Software 2025

ApprovalMax is quick and easy. It allows you to give responsibility for reviewing and approving documents to the right people in the business, and helps distribute the responsibility to the people who need it and takes any guesswork out.

Derek Martin

Director of Enterprise Technology, Yoco

ApprovalMax helps me sleep better because we don't pay anything that hasn’t been through it, even if it means we have to rush a bill through. Being consistent with that and making it one of our rules gives me a lot of peace of mind.

Rod Mourant

VP of Accounting & Global Controller at PartnerHero

ApprovalMax is our go-to solution for POs, invoice and credit note approvals, and some custom standalone workflows, such as new budgets and change budgets. Every time we show it to a customer they love it – they all take a slightly different approach to which features they use but they’re very happy with the solution and team.

Lee Shaw

CFO and Systems Architect at Cloudfox Group Ltd

ApprovalMax allows us to provide a quick win for a lot of clients without over-complicating the structure because it's so simple to set up and manage. It solves a big problem, saves them time and streamlines things, but it's not hard to implement – it just starts working seamlessly.

Peter Sean

Magner, Sales & Marketing Director at Iridium

ApprovalMax is easy to use and people really like it. It’s an easy problem solver to put in and it’s so well priced there’s not a massive hurdle to access it – and it just works!

Carl Ferner

Partner - Business Advisory & IT Consulting at BDO New Zealand

Choose ApprovalMax to Strengthen Vendor Management

ApprovalMax enhances your vendor management software with structured, auditable approvals