QuickBooks Online Integration

80% Faster Bill Approval
Workflows for QuickBooks Online

Replace email chasing invoice approvals with automated multi-step workflows that sync directly to QuickBooks Online.
Control every bill before it's paid.

Customers rate us

Platform Benefits

The smart way to manage
QuickBooks Online invoice approvals

Build your own workflows

Build multi-level, rule-based workflows based on your policies in minutes.

Speed up your approvals

25% of bills are approved within 2 hours & 50% within 1 day.

Never miss a thing

Get updates on approvals, every step of the way, from anywhere in the world.

Stay on top of compliance

Approvals are logged, time-stamped, and securely stored.

What changes when you add ApprovalMax

100%
Audit-ready documentation

Every invoice includes a permanent decision record - who, when, and why. Eliminate manual audit prep with trails attached automatically.

80%
Faster approvals

Accelerate cycles by replacing manual workflows with automated follow-ups. Eliminate bottlenecks and the constant need to chase staff for sign-offs.

Your
Policy
hardcoded

Enforce spending rules automatically across every transaction. Mitigate risk by embedding your delegation of authority directly into the workflow.

ApprovalMax is quick and easy. It allows you to give responsibility for reviewing and approving documents to the right people in the business, and helps distribute the responsibility to the people who need it and takes any guesswork out.

Derek Martin

Director of Enterprise Technology, Yoco

ApprovalMax helps me sleep better because we don't pay anything that hasn’t been through it, even if it means we have to rush a bill through. Being consistent with that and making it one of our rules gives me a lot of peace of mind.

Rod Mourant

VP of Accounting & Global Controller at PartnerHero

ApprovalMax is our go-to solution for POs, invoice and credit note approvals, and some custom standalone workflows, such as new budgets and change budgets. Every time we show it to a customer they love it – they all take a slightly different approach to which features they use but they’re very happy with the solution and team.

Lee Shaw

CFO and Systems Architect at Cloudfox Group Ltd

ApprovalMax allows us to provide a quick win for a lot of clients without over-complicating the structure because it's so simple to set up and manage. It solves a big problem, saves them time and streamlines things, but it's not hard to implement – it just starts working seamlessly.

Peter Sean

Magner, Sales & Marketing Director at Iridium

ApprovalMax is easy to use and people really like it. It’s an easy problem solver to put in and it’s so well priced there’s not a massive hurdle to access it – and it just works!

Carl Ferner

Partner - Business Advisory & IT Consulting at BDO New Zealand

Faq

The approval automation platform of choice

Find quick answers to common questions about setup, pricing, and functionality.

How easy is it to add ApprovalMax to my QuickBooks accounts payable approval workflow?

Adding ApprovalMax to your QuickBooks approval process is simple to do. It is designed to be set up by any accounting professional or business owner, and most of our customers are up and running in less than a day. If you’d like additional support getting started we also offer a Training Package where our experts will guide you through the setup.

How customisable are the approval workflows in ApprovalMax’s accounts payable software?

Our approval workflows are fully customisable. You can have any number of approval steps and add any number of approvers to each of them, specifying rules for approving at each step based on amounts, categories, and other criteria.

Ready to see ApprovalMax in action? Start your 14-day trial today.

How does ApprovalMax software for QuickBooks reduce manual workloads for my finance team?

At each step of the process, you can save time by using AP automation. Our solution can help save you time by introducing a centralised purchase order management system, by automating approval workflows, and by simplifying payment processing. All being synced automatically with the QuickBooks platform.

How does this software help with compliance and audit readiness?

ApprovalMax ensures compliance by enforcing pre-defined approval workflows and internal controls, reducing the risk of unauthorised transactions. Its automated audit trail captures every action, including approvals, rejections, and comments, providing full transparency and traceability. This comprehensive record simplifies audit preparation, helping organisations meet regulatory requirements.

What are the pricing plans for ApprovalMax?

You can choose from three plans: Standard, Advanced and Premium. Our subscription works on a monthly or annual basis. More information is available here.

80% Faster Bill Approval
Workflows for QuickBooks Online

The smart way to manage
QuickBooks Online invoice approvals