Choose ApprovalMax for a Smarter Purchase Order System

POs getting stuck or lost in manual workflows? Automate approvals for full visibility and control
Manual routing causing delays and errors? Streamline your purchase order system with automation
Worried about non-compliant spend? ApprovalMax enforces approval policies every step of the way

ApprovalMax strengthens your purchase order system with automation and control

ApprovalMax replaces email threads and spreadsheet tracking with policy-driven PO workflows that improve compliance, speed up purchasing, and ensure audit readiness.

Build approval workflows in minutes

Create multi-level, rule-based PO approvals tailored to your policies, with no coding required.

Enforce procurement policies at scale

Ensure every purchase is approved by the right people, within budget, and aligned with your internal controls.

Stay audit-ready with every purchase

Every approval is logged, time-stamped, and securely stored, simplifying audit prep and reporting.

Keep teams aligned and approvals moving

Collaborate across finance, procurement, and operations with real-time visibility into PO status.

ApprovalMax
is a multi-award winner

Xero App Partner of the Year 2020

Xero App Partner of the Year 2021

Xero App Partner of the Year 2022

Hundreds of 5-star reviews in the Xero App Store

Global App Partner of the Year Finalist 2023 & 2024

Capterra Best Ease of Use Software 2025

ApprovalMax is quick and easy. It allows you to give responsibility for reviewing and approving documents to the right people in the business, and helps distribute the responsibility to the people who need it and takes any guesswork out.

Derek Martin

Director of Enterprise Technology, Yoco

ApprovalMax helps me sleep better because we don't pay anything that hasn’t been through it, even if it means we have to rush a bill through. Being consistent with that and making it one of our rules gives me a lot of peace of mind.

Rod Mourant

VP of Accounting & Global Controller at PartnerHero

ApprovalMax is our go-to solution for POs, invoice and credit note approvals, and some custom standalone workflows, such as new budgets and change budgets. Every time we show it to a customer they love it – they all take a slightly different approach to which features they use but they’re very happy with the solution and team.

Lee Shaw

CFO and Systems Architect at Cloudfox Group Ltd

ApprovalMax allows us to provide a quick win for a lot of clients without over-complicating the structure because it's so simple to set up and manage. It solves a big problem, saves them time and streamlines things, but it's not hard to implement – it just starts working seamlessly.

Peter Sean

Magner, Sales & Marketing Director at Iridium

ApprovalMax is easy to use and people really like it. It’s an easy problem solver to put in and it’s so well priced there’s not a massive hurdle to access it – and it just works!

Carl Ferner

Partner - Business Advisory & IT Consulting at BDO New Zealand

Choose ApprovalMax for a Smarter Purchase Order System