ApprovalMax pricing

Simple pricing for smarter approvals

Connect to your accounting platform, build custom approval workflows, and take control of your financial processes.

Try free for 14 days.

14 days free trial / No credit card needed.

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Choose the right plan for your team

All plans include a 14-day free trial. No credit card required.

Estimate the price for up to 50+ organisations:

Billing period

Paid yearly

Paid monthly

Price in

Standard

From

per month

Approval workflows for small finance teams getting started with automation.

Volume discount available

Get in touch with our team to learn more.

What's included

Unlimited approval workflows
Unlimited users and approval steps
Mobile app (iOS and Android)
Full audit trail & fraud prevention

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Most popular

Advanced

From

per month

Advanced controls and multi-step approvals for growing finance teams.

Volume discount available

Get in touch with our team to learn more.

Everything in Standard, plus

Bill-to-PO matching
Budget checking before approvals
Journal entry approvals
Supplier onboarding
Auto-approve recurring transactions

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Best value

Premium

From

per month

Complete financial controls with audit trails, AI capture, and priority support.

Volume discount available

Get in touch with our team to learn more.

Everything in Advanced, plus

Custom standalone workflows
Public API access
Priority phone support

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Prices shown are indicative and may vary by region and number of organisations. Monthly and annual billing available.

Approval workflows

Design multi-level approval chains with conditions, thresholds, and escalation rules. Route the right document to the right person, every time.

Accounts payable

Automate bill approvals, PO matching, and payment authorisation. Eliminate bottlenecks and make sure every payment has the right sign-off.

Accounts receivable

Apply the same workflow precision to your revenue side. Control quotes, sales invoices, and credit notes with full visibility.

Purchase orders

Create, approve, and track purchase orders with full audit trails. Match POs to incoming bills automatically.

Audit & compliance

Every approval, rejection, and delegation is logged. GDPR compliant and ISO 27001 certified. Your auditors will thank you.

Integrations

Native connections to Xero, QuickBooks Online, NetSuite, Dext, Airwallex, and the rest of your finance stack.

Free trial

Try ApprovalMax free for 14 days

Get full access to everything ApprovalMax offers.

No credit card needed

Full product access

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Common questions about pricing

How does the free trial work?

You get full access to ApprovalMax for 14 days. Connect to your accounting platform, build your approval workflows, and invite your team. No credit card required. If you don't subscribe after 14 days, your account simply pauses.

Can I switch plans later?

Yes. You can upgrade or downgrade your plan at any time. Changes take effect at the start of your next billing period.

Is there a setup fee?

No. Most teams are up and running in under 30 minutes. For teams that want hands-on help, we offer guided onboarding packages, but they're optional.

What integrations are supported?

ApprovalMax integrates natively with Xero, QuickBooks Online, and Oracle NetSuite. We also integrate with Dext, Airwallex, and 40+ other tools.

Do you offer pricing for accounting firms?

Yes. We have dedicated partner pricing for bookkeeping, accounting, and advisory practices that manage workflows across multiple clients. Contact our team for details.

How is pricing calculated, per user or per organisation?

Per organisation, not per user. You can invite your entire team without worrying about per-seat costs.

Simple pricing for smarter approvals