approvalmax-logo-2

Get invoices approved 5x faster

ApprovalMax delivers approval automation that elevates modern business. Let's get things moving faster and more efficient through fully automated solutions for approval workflows.

Get invoices approved 5x faster

ApprovalMax delivers approval automation that elevates modern business. Let's get things moving faster and more efficient through fully automated solutions for approval workflows.

Take control of your invoices

From submission to approval, our intuitive platform streamlines workflows, enhances collaboration, and drives efficiency, empowering your business to thrive in the digital age.
Hero-LP
 Book a demo

Simplify invoice management company-wide

photo-v1
Accountants & Bookkeepers
Only see the invoices you want to in your general ledger and control access by keeping approvers out.
Photo-1
CFOs
Develop a reliable end-to-end AP and AR process, without any cashflow risk.
Photo-8
Budget Owners
Oversee project expenses, manage vendor expectations and make budget communications more transparent.
Photo-9
Sales Teams
Control quotes and invoices, manage client expectations and streamline collaboration with your finance team.
11.5M
requests were processed
8.5M
bills
175,054
Approval Max users in 2023
Photo-11

Join our demo and you’ll:

reduction-icon
Get answers to any questions you have about ApprovalMax
reduction-icon
See how easy it can be to set up an invoice management system
reduction-icon
Discover what your approval workflow could look like on our web and mobile app
reduction-icon
Review our integrations with OCR and payment solutions
logos-V2

Workflow builder


Create an automated workflow tailored exactly to your organisation’s needs

Add any number of approval steps

You can have as many steps as you like, just add the required number to reflect your approval process.

Add any number of approval steps

Select approvers for each step

Add the approvers and specify which person is to approve which documents: e.g. the Marketing Director approves all the Marketing Department’s expenses.

Select approvers for each step

Set up an approval matrix for each step

Every approval step has its own approval rules and you can add as many approvers as you like to each of them.

Set up an approval matrix for each step
Add any number of approval steps
Select approvers for each step
Set up an approval matrix for each step

Document approval


Review and approve bills and purchase orders wherever you are

Approve in the web app

Use the “Requires my decision” folder to go through all documents awaiting your approval.

Approve in the web app

Approve from an email

You’ll have all document details in the email notification and can use its “Approve” or “Reject” button to make your decision there and then.

Approve from an email

Approve via our mobile app

You don’t need to be at the office to approve - with our mobile app you have all documents awaiting your approval including the relevant data at hand and can make your decision on the go whenever you have a minute.

Approve via our mobile app
Approve in the web app
Approve from an email
Approve via our mobile app

Audit trail and reporting


Get automated audit trails and set up adjustable reports

Automated audit reports

For each approved document a detailed audit report is created automatically and posted to the general ledger along with it.

Automated audit reports

Built-in and custom reports

In ApprovalMax you can generate reports on documents pending approval, documents approved, potential fraud detected as well as quickly create new reports using various filters.

Built-in and custom reports
Automated audit reports
Built-in and custom reports
App of the month 
June 2018.svg.svg

App Partner
of the Year 2022

App Partner

App Partner
of the Year 2022

App Partner

App Partner
of the Year 2020

Awards label
Awards - XERO-v2
MOckup-v1

Save up to 50 hours per month with invoice management software

Unlimited seats and approvals for all plans.

Join the growing number of businesses that trust ApprovalMax

8.5M
million bills
1.9+
million purchase orders
430K+
sales invoices
28K
vendor requests
8.4K
batch payments
1.3K+
budgets uploaded

What our customers say

trent todd
Technical director, TINKA Consulting

“Automating approvals and processes can save a lot of time and, therefore, money. One of our customers with 30 staff actually reduced costs by 39,000 AUD per year. We measure the time spent, so, the larger a business is, the bigger the savings. Another great example is a business with over 140 staff that achieved a total reduction of over 150,000 AUD per year. Implementing the solution here meant 2.5 days a week of the accounts administrator’s time could be reallocated to other activities.”

Trent Todd

david w
VP Finance, LETGO

"ApprovalMax provides exactly what we need. Since Xero does not have a very good approval process in place, ApprovalMax takes care of this really well. You can set it up in 5 minutes and the integration works a treat. No more bugging Approvers to have them log into Xero and sort out approvals!"

David Wieseneck

Rick Hemphill
Associate Director, Business and Private Client Advisory, SW

"Proud of our history and prouder still of our forward-thinking capabilities, we've kept our finger firmly on the pulse of technological trends and how they apply to our clients' specific business case requirements. Complementing a cloud accounting platform with an approval management app is very rewarding. It boosts productivity and helps you establish a proactive, real-time decision-making process that ensures better process efficiency and higher executive accountability"

Rick Hemphill