Choose ApprovalMax for Smarter Nonprofit Accounting

Chasing approvals across departments? Centralise workflows and gain full visibility
Manual processes wasting your limited resources? Automate approvals and focus on your mission
Need stronger controls for grant reporting or audits? ApprovalMax keeps every step traceable and compliant

ApprovalMax supports nonprofit accounting with automated, policy-driven approvals

ApprovalMax helps nonprofits replace paper trails and email threads with structured workflows, improving accountability, reducing admin burden, and ensuring audit-readiness for grants and donors.

Build approval workflows in minutes

Design multi-level, rule-based approvals that match your internal controls, no IT team required.

Enforce spending policies with ease

Route every request through the right channels, prevent unauthorised spend, and keep programs aligned with budgets.

Simplify audit prep and donor reporting

Every approval is securely logged and searchable, making compliance reporting fast and stress-free.

Enable remote collaboration and visibility

Empower teams to manage finance approvals from anywhere, while keeping everything transparent and centralised.

ApprovalMax
is a multi-award winner

Xero App Partner of the Year 2020

Xero App Partner of the Year 2021

Xero App Partner of the Year 2022

Hundreds of 5-star reviews in the Xero App Store

Global App Partner of the Year Finalist 2023 & 2024

Capterra Best Ease of Use Software 2025

ApprovalMax is quick and easy. It allows you to give responsibility for reviewing and approving documents to the right people in the business, and helps distribute the responsibility to the people who need it and takes any guesswork out.

Derek Martin

Director of Enterprise Technology, Yoco

ApprovalMax helps me sleep better because we don't pay anything that hasn’t been through it, even if it means we have to rush a bill through. Being consistent with that and making it one of our rules gives me a lot of peace of mind.

Rod Mourant

VP of Accounting & Global Controller at PartnerHero

ApprovalMax is our go-to solution for POs, invoice and credit note approvals, and some custom standalone workflows, such as new budgets and change budgets. Every time we show it to a customer they love it – they all take a slightly different approach to which features they use but they’re very happy with the solution and team.

Lee Shaw

CFO and Systems Architect at Cloudfox Group Ltd

ApprovalMax allows us to provide a quick win for a lot of clients without over-complicating the structure because it's so simple to set up and manage. It solves a big problem, saves them time and streamlines things, but it's not hard to implement – it just starts working seamlessly.

Peter Sean

Magner, Sales & Marketing Director at Iridium

ApprovalMax is easy to use and people really like it. It’s an easy problem solver to put in and it’s so well priced there’s not a massive hurdle to access it – and it just works!

Carl Ferner

Partner - Business Advisory & IT Consulting at BDO New Zealand

Choose ApprovalMax for Smarter Nonprofit Accounting