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Choose ApprovalMax for Streamlined Invoice Management
- Too many invoices, too little visibility? Get real-time control over every approval and payment
- Manual tracking causing delays and errors? Automate invoice workflows to boost speed and accuracy
- Struggling to enforce policies or prep for audits? ApprovalMax keeps everything documented and compliant

Trusted by 17,000+ businesses
ApprovalMax simplifies invoice management with automated, centralised workflows
ApprovalMax replaces scattered spreadsheets and email approvals with a unified system that manages invoice review, approval, and audit readiness, all in one place.
Take control of invoice workflows in minutes
Build flexible, policy-driven workflows to route invoices to the right people, no IT support needed.

Improve accuracy and eliminate approval bottlenecks
Ensure invoices are approved on time, by the right people, with no duplicates or delays.
Support compliance and audit readiness
Keep a secure, searchable record of every approval action with built-in audit trails.
Collaborate across teams with full visibility
Finance, procurement, and stakeholders can manage invoices from anywhere, without email back-and-forth.

Integrating with some of the world's best platforms


Integrating with some of the world's best platforms
Integrates with your accounting and ERP systems to power scalable invoice management

ApprovalMax
is a multi-award winner
Xero App Partner of the Year 2020
Xero App Partner of the Year 2021
Xero App Partner of the Year 2022
Hundreds of 5-star reviews in the Xero App Store
Global App Partner of the Year Finalist 2023 & 2024

Capterra Best Ease of Use Software 2025
ApprovalMax is quick and easy. It allows you to give responsibility for reviewing and approving documents to the right people in the business, and helps distribute the responsibility to the people who need it and takes any guesswork out.
Derek Martin
Director of Enterprise Technology, Yoco
ApprovalMax helps me sleep better because we don't pay anything that hasn’t been through it, even if it means we have to rush a bill through. Being consistent with that and making it one of our rules gives me a lot of peace of mind.
Rod Mourant
VP of Accounting & Global Controller at PartnerHero
ApprovalMax is our go-to solution for POs, invoice and credit note approvals, and some custom standalone workflows, such as new budgets and change budgets. Every time we show it to a customer they love it – they all take a slightly different approach to which features they use but they’re very happy with the solution and team.
Lee Shaw
CFO and Systems Architect at Cloudfox Group Ltd
ApprovalMax allows us to provide a quick win for a lot of clients without over-complicating the structure because it's so simple to set up and manage. It solves a big problem, saves them time and streamlines things, but it's not hard to implement – it just starts working seamlessly.
Peter Sean
Magner, Sales & Marketing Director at Iridium
ApprovalMax is easy to use and people really like it. It’s an easy problem solver to put in and it’s so well priced there’s not a massive hurdle to access it – and it just works!
Carl Ferner
Partner - Business Advisory & IT Consulting at BDO New Zealand