Invoice approvals made easy

Invoice Approval Systems
For Complete Spend Control

Replace spreadsheets and email chains with AP automation that handles invoice capture, multi-step invoice approvals, 3-way matching, and ledger sync — all in one platform.

Customers rate us

Platform Benefits

The smart way to manage
invoice approvals

A better way to order, process, and pay for your business needs
without the manual bottleneck.

Build your own workflows

Build multi-level, rule-based workflows based on your policies in minutes.

Speed up your processes

25% of bills are approved within 2 hours and 50% within 1 day with ApprovalMax.

Reduce risk and opportunity for theft

Build layers of controls to prevent misappropriation of funds.

Never miss a thing

Get updates on approvals, every step of the way, from anywhere in the world.

What changes when you add ApprovalMax

Your
Policy
hardcoded

Enforce spending rules automatically across every transaction. Mitigate risk by embedding your delegation of authority directly into the workflow.

80%
Faster approvals

Accelerate cycles by replacing manual workflows with automated follow-ups. Eliminate bottlenecks and the constant need to chase staff for sign-offs.

100%
Audit-ready documentation

Every invoice includes a permanent decision record - who, when, and why. Eliminate manual audit prep with trails attached automatically.

ApprovalMax is quick and easy. It allows you to give responsibility for reviewing and approving documents to the right people in the business, and helps distribute the responsibility to the people who need it and takes any guesswork out.

Derek Martin

Director of Enterprise Technology, Yoco

ApprovalMax helps me sleep better because we don't pay anything that hasn’t been through it, even if it means we have to rush a bill through. Being consistent with that and making it one of our rules gives me a lot of peace of mind.

Rod Mourant

VP of Accounting & Global Controller at PartnerHero

ApprovalMax is our go-to solution for POs, invoice and credit note approvals, and some custom standalone workflows, such as new budgets and change budgets. Every time we show it to a customer they love it – they all take a slightly different approach to which features they use but they’re very happy with the solution and team.

Lee Shaw

CFO and Systems Architect at Cloudfox Group Ltd

ApprovalMax allows us to provide a quick win for a lot of clients without over-complicating the structure because it's so simple to set up and manage. It solves a big problem, saves them time and streamlines things, but it's not hard to implement – it just starts working seamlessly.

Peter Sean

Magner, Sales & Marketing Director at Iridium

ApprovalMax is easy to use and people really like it. It’s an easy problem solver to put in and it’s so well priced there’s not a massive hurdle to access it – and it just works!

Carl Ferner

Partner - Business Advisory & IT Consulting at BDO New Zealand

Faq

The approval automation platform of choice

Find quick answers to common questions about setup, pricing, and functionality.

Does connecting ApprovalMax change anything in my accounting system?

No. ApprovalMax connects via official APIs and does not modify your chart of accounts, user permissions, or existing data. It adds a control layer in front of your ledger — your environment stays exactly as it is.

How customisable are the approval workflows in ApprovalMax’s accounts payable software?

Our approval workflows are fully customisable. You can have any number of approval steps and add any number of approvers to each of them, specifying rules for approving at each step based on amounts, categories, and other criteria.

Ready to see ApprovalMax in action? Start your 14-day trial today.

How does AP automation software reduce manual workloads for my finance team?

At each step of the process, you can save time by using AP automation. Our solution can help save you time by introducing a centralised purchase order management system, by automating approval workflows, and by simplifying payment processing.

How does this software help with compliance and audit readiness?

ApprovalMax ensures compliance by enforcing pre-defined approval workflows and internal controls, reducing the risk of unauthorised transactions. Its automated audit trail captures every action, including approvals, rejections, and comments, providing full transparency and traceability. This comprehensive record simplifies audit preparation, helping organisations meet regulatory requirements.

What are the pricing plans for ApprovalMax?

You can choose from three plans: Standard, Advanced and Premium. Our subscription works on a monthly or annual basis. More information is available here.

What happens when the 14-day trial ends?

Your account reverts to our free plan — no charges, no surprises. All your data and workflows are preserved, so you can upgrade whenever you are ready.

Invoice Approval Systems
For Complete Spend Control

Integrating with some of the world's best platforms