Think of us like Bill.com, only smarter.

Bill.com is a strong AP and payments tool for US businesses, but many finance teams reach a point where they need more advanced approval workflows, clearer audit trails, and broader integration options.

ApprovalMax fills that gap by offering fully configurable multi-step approvals for invoices, purchase orders, and spend requests, with unlimited users on every plan and no per-seat fees.

It connects directly to Xero, QuickBooks Online, and NetSuite, and creates automatic audit-ready logs for every transaction. Deployment is fast, including same-day setup for NetSuite.

With ApprovalMax, you keep the payment tool you prefer but gain the control, compliance, and visibility that typical AP systems cannot provide.

Setting up ApprovalMax is quick and straightforward. Most finance teams build their first approval workflow in just a few minutes, with no coding or technical setup required.

If your organisation has more complex financial controls or you’d like guidance, our product experts are happy to help. You can also add a Training Package, where our team walks you through setup and helps you design workflows that fit your processes.

ApprovalMax is built to be flexible from the start. You can create as many approval steps as you need and assign the right approvers at each stage. Rules can be based on amounts, categories, vendors, or any other criteria your finance process requires.

Most teams set up their first workflow in minutes.

Ready to see ApprovalMax in action? Start your 14-day trial today.

Tools like ApprovalMax cut out manual routing and follow-ups by automating every approval step.

Documents flow to the right people instantly, with clear audit trails, real-time status tracking, and fewer touch points. Finance teams save hours each week and avoid bottlenecks.

ApprovalMax strengthens compliance by enforcing clear approval workflows that prevent unauthorised spend. Every document follows the rules you set, so nothing slips through unnoticed.

The system creates an automatic audit trail for each item, recording who approved what, when, and why. This gives you full transparency and makes audits far easier to prepare for, with all activity stored in one place and ready to export.

You can choose from three plans: Standard, Advanced and Premium. Our subscription works on a monthly or annual basis. More information is available here.