ApprovalMax Partner Enquiry

We're happy to help

We're happy to help

Subscribe to our newsletter

Submit the form to watch the ApprovalMax for NetSuite demo

We're happy to help

We're happy to help

Submit the form to watch the ApprovalMax for QuickBooks Online demo

Submit the form to watch the ApprovalMax for Xero demo

We're happy to help
Robust financial controls made easy

A better way to handle approvals 

ApprovalMax gives you full control over who approves what, when, and how.

  • Custom approval workflows with smart rules by role, amount, or team
  • Live status updates via email and mobile approvals with full visibility
  • Audit-ready reports that keep you compliant without extra work
Get started
Book a demo
Customers rate us
stars tild6137-3034-4035-b931-366230313465__xero_solutions quickbooks-rate
budget_checking_hero
Trusted by 17,000+ businesses
forvis_mazars_carousel_light
BoardPro_logo_light
grant-thornton_logo_light
Shootsa_logo_light
PFK_logo_light
BDO_logo_light
Deloitte_logo_light
Cancer_Society_logo_light
SoulMachines_logo_light
bakertilly_logo_light
FCA_logo_light
OzHarvest_logo_light
Q_Apartments_logo_light
bmi_light
partner_hero_light
letgo_light
yoco_light
zivo_light
illumin_light
lecontroleur_light
green_cross_ligth
iridium_light
icehouse_light
Integrating with some of the world's best platforms
Xero
tild3138-3865-4537-a634-303930393938__qbo-logo
Dext_logo
Slack_logo
oraclenetsuite-logo-vector
integrations

Integrating with some of the world's best platforms

Work smarter, not harder

speed-process
Speed up your processes

25% of bills are approved within 2 hours and 50% within 1 day with ApprovalMax.

Work smarter, not harder_Never miss a thing
Never miss a thing

Get updates on approvals, every step of the way, from anywhere in the world.

stay-on-top-of-compliance
Stay on top of compliance

Meet audit and compliance requirements without having to lift a finger.

reduce-risk
Reduce risk and opportunity for theft

Build layers of controls to prevent misappropriation of funds.

More control. Less admin.

ApprovalMax replaces email threads and spreadsheet tracking with policy-driven PO workflows that improve compliance, speed up purchasing, and ensure audit readiness.

Build approval workflows in minutes

Create multi-level, rule-based PO approvals tailored to your policies, with no coding required.

A better way_Pay bills faster

Enforce procurement policies at scale

Ensure every purchase is approved by the right people, within budget, and aligned with your internal controls.

A better way_Control_spend

Stay audit-ready with every purchase

Every approval is logged, time-stamped, and securely stored, simplifying audit prep and reporting.

A better way_Protect against fraud

Keep teams aligned and approvals moving

Collaborate across finance, procurement, and operations with real-time visibility into PO status.

Manage everything from one place
ApprovalMax is quick and easy. It allows you to give responsibility for reviewing and approving documents to the right people in the business, and helps distribute the responsibility to the people who need it and takes any guesswork out.
Derek Martin
Director of Enterprise Technology, Yoco
ApprovalMax helps me sleep better because we don't pay anything that hasn’t been through it, even if it means we have to rush a bill through. Being consistent with that and making it one of our rules gives me a lot of peace of mind.
Rod Mourant
VP of Accounting & Global Controller at PartnerHero
ApprovalMax is our go-to solution for POs, invoice and credit note approvals, and some custom standalone workflows, such as new budgets and change budgets. Every time we show it to a customer they love it – they all take a slightly different approach to which features they use but they’re very happy with the solution and team.
Lee Shaw
CFO and Systems Architect at Cloudfox Group Ltd
ApprovalMax allows us to provide a quick win for a lot of clients without over-complicating the structure because it's so simple to set up and manage. It solves a big problem, saves them time and streamlines things, but it's not hard to implement – it just starts working seamlessly.
Peter Sean
Magner, Sales & Marketing Director at Iridium
ApprovalMax is easy to use and people really like it. It’s an easy problem solver to put in and it’s so well priced there’s not a massive hurdle to access it – and it just works!
Carl Ferner
Partner - Business Advisory & IT Consulting at BDO New Zealand

Works where your finance team already does

ApprovalMax integrates natively with Xero, QuickBooks Online, and Oracle NetSuite. Set up is fast and doesn’t require developers.

integrations
Faq
The approval automation platform of choice

Find quick answers to common questions about setup, pricing, and functionality.

How easy is it to switch from my current process to using ApprovalMax?

Setting up ApprovalMax is easy and can be done by any accounting professional or anyone in a business. For our customers, it usually takes less than a day to get things going. However, you can also get a Training Package where our experts will show you how to do it.

How customisable are the approval workflows in ApprovalMax’s accounts payable software?

Our approval workflows are fully customisable. You can have any number of approval steps and add any number of approvers to each of them, specifying rules for approving at each step based on amounts, categories, and other criteria.

 

Ready to see ApprovalMax in action? Start your 14-day trial today.

How does AP automation software reduce manual workloads for my finance team?

At each step of the process, you can save time by using AP automation. Our solution can help save you time by introducing a centralised purchase order management system, by automating approval workflows, and by simplifying payment processing.

How does this software help with compliance and audit readiness?
 

ApprovalMax ensures compliance by enforcing pre-defined approval workflows and internal controls, reducing the risk of unauthorised transactions. Its automated audit trail captures every action, including approvals, rejections, and comments, providing full transparency and traceability. This comprehensive record simplifies audit preparation, helping organisations meet regulatory requirements.

What are the pricing plans for ApprovalMax?

You can choose from three plans: Standard, Advanced and Premium. Our subscription works on a monthly or annual basis. More information is available here.

Trusted by finance teams.

Recognised by partners.

award-icon-2020
Xero App Partner of the Year 2020, 2021 & 2022
finalist_icon
Global App Partner of the Year Finalist 2023 & 2024
capterra-removebg-preview
Capterra Best Ease of Use Software 2025