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Robust financial controls made easy

A better way to handle approvals 

ApprovalMax gives you full control over who approves what, when, and how.

  • Custom approval workflows with smart rules by role, amount, or team
  • Live status updates via email and mobile approvals with full visibility
  • Audit-ready reports that keep you compliant without extra work
Get started
Customers rate us
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Trusted by 20,000+ businesses
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Integrating with some of the world's best platforms
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integrations

Integrating with some of the world's best platforms

Work smarter, not harder

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Speed up your processes

25% of bills are approved within 2 hours and 50% within 1 day with ApprovalMax.

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Never miss a thing

Get updates on approvals, every step of the way, from anywhere in the world.

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Stay on top of compliance

Meet audit and compliance requirements without having to lift a finger.

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Reduce risk and opportunity for theft

Build layers of controls to prevent misappropriation of funds.

Benefits

What changes when you automate invoice approvals

Replace manual chasing with automated workflows that save hours every week.

Approve invoices 50% faster

Invoices route to the right person instantly. No forwarding, no Slack chasing.

4 hrs → 10 min / week

Prevent duplicate payments

Duplicates caught automatically. PO matching flags mismatches before payment leaves.

Zero unapproved payments

Audit-ready at all times

Every bill gets a time-stamped audit PDF auto-attached in your accounting system.

100% audit trail coverage

One-tap approval from anywhere

Sign off from email, Slack, or mobile. No Xero or QuickBooks login needed.

Approve in seconds

Budget checked before approval

Live budget impact shown at point of approval. See remaining budget before you click.

Real-time budget visibility

Two-way sync with your ledger

Approvals, POs, and bills sync in real time. No exports, no middleware.

Connected in under a day

See it in action — start your free trial

No credit card. Set up in minutes.

Start free trial
Customer results

How finance teams get their time back

4 hours → 10 minutes per week

"ApprovalMax completely transformed how we handle invoice approvals. What used to take half a day now takes minutes."

VP of Finance

letgo

40 hours saved every week

"We've eliminated the back-and-forth emails. Every approval is logged, tracked, and audit-ready without any extra effort."

Finance Manager

The Icehouse

200 hours saved every month

"The integration with QuickBooks is seamless. Our chart of accounts stayed exactly as-is and we were live in under a day."

Rod Mourant, VP of Accounting

PartnerHero

3.5 weeks → 4.5 days

"Our approval cycle used to span weeks. Now every invoice moves through in days and we have a full audit trail automatically."

Dan Bahen, Director

BLR Construction

Integrations

Works where your finance team already does

Real-time two-way sync. No manual exports. No developer needed.

Xero

Bills, POs, expenses

QuickBooks

Bills, POs, expenses

Oracle NetSuite

Bills, POs, journals

✓ Set up in under a day ✓ Two-way real-time sync ✓ Chart of accounts stays as-is
Free trial

Try ApprovalMax free for 14 days

Get full access to everything ApprovalMax offers.

No credit card needed
Full product access
Start your free trial
Faq
The approval automation platform of choice

Find quick answers to common questions about setup, pricing, and functionality.

How easy is it to switch from my current process to using ApprovalMax?

Setting up ApprovalMax is easy and can be done by any accounting professional or anyone in a business. For our customers, it usually takes less than a day to get things going. However, you can also get a Training Package where our experts will show you how to do it.

How customisable are the approval workflows in ApprovalMax’s accounts payable software?

Our approval workflows are fully customisable. You can have any number of approval steps and add any number of approvers to each of them, specifying rules for approving at each step based on amounts, categories, and other criteria.

 

Ready to see ApprovalMax in action? Start your 14-day trial today.

How does AP automation software reduce manual workloads for my finance team?

At each step of the process, you can save time by using AP automation. Our solution can help save you time by introducing a centralised purchase order management system, by automating approval workflows, and by simplifying payment processing.

How does this software help with compliance and audit readiness?
 

ApprovalMax ensures compliance by enforcing pre-defined approval workflows and internal controls, reducing the risk of unauthorised transactions. Its automated audit trail captures every action, including approvals, rejections, and comments, providing full transparency and traceability. This comprehensive record simplifies audit preparation, helping organisations meet regulatory requirements.

What are the pricing plans for ApprovalMax?

You can choose from three plans: Standard, Advanced and Premium. Our subscription works on a monthly or annual basis. More information is available here.

Trusted by finance teams.

Recognised by partners.

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