#1 Dext alternative for financial controls

Think of us like Dext. Only built for OCR & approvals.

ApprovalMax gives you the invoice capture you expect from Dext, plus advanced approvals and compliance control.

Capture and process receipts and invoices with built-in OCR
Custom approval workflows for invoices, POs, and spend requests
Automatic, audit-ready logs for every transaction

Work smarter, not harder

Speed up your processes

25% of bills are approved within 2 hours and 50% within 1 day with ApprovalMax.

Never miss a thing

Get updates on approvals, every step of the way, from anywhere in the world.

Stay on top of compliance

Meet audit and compliance requirements without having to lift a finger.

Reduce risk and opportunity for theft

Build layers of controls to prevent misappropriation of funds.

ApprovalMax is quick and easy. It allows you to give responsibility for reviewing and approving documents to the right people in the business, and helps distribute the responsibility to the people who need it and takes any guesswork out.

Derek Martin

Director of Enterprise Technology, Yoco

ApprovalMax helps me sleep better because we don't pay anything that hasn’t been through it, even if it means we have to rush a bill through. Being consistent with that and making it one of our rules gives me a lot of peace of mind.

Rod Mourant

VP of Accounting & Global Controller at PartnerHero

ApprovalMax is our go-to solution for POs, invoice and credit note approvals, and some custom standalone workflows, such as new budgets and change budgets. Every time we show it to a customer they love it – they all take a slightly different approach to which features they use but they’re very happy with the solution and team.

Lee Shaw

CFO and Systems Architect at Cloudfox Group Ltd

ApprovalMax allows us to provide a quick win for a lot of clients without over-complicating the structure because it's so simple to set up and manage. It solves a big problem, saves them time and streamlines things, but it's not hard to implement – it just starts working seamlessly.

Peter Sean

Magner, Sales & Marketing Director at Iridium

ApprovalMax is easy to use and people really like it. It’s an easy problem solver to put in and it’s so well priced there’s not a massive hurdle to access it – and it just works!

Carl Ferner

Partner - Business Advisory & IT Consulting at BDO New Zealand

More control. Less admin.

ApprovalMax replaces email threads and spreadsheet tracking with policy-driven PO workflows that improve compliance, speed up purchasing, and ensure audit readiness.

Build approval workflows in minutes

Create multi-level, rule-based PO approvals tailored to your policies, with no coding required.

Enforce procurement policies at scale

Ensure every purchase is approved by the right people, within budget, and aligned with your internal controls.

Stay audit-ready with every purchase

Every approval is logged, time-stamped, and securely stored, simplifying audit prep and reporting.

Keep teams aligned and approvals moving

Collaborate across finance, procurement, and operations with real-time visibility into PO status.

Faq

The approval automation platform of choice

Find quick answers to common questions about setup, pricing, and functionality.

ApprovalMax vs Dext: Which do I need?

Dext focuses on capturing and processing receipts and invoices. ApprovalMax does the same but also takes those transactions and routes them through your custom approval workflows. Many customers use Dext for capture and ApprovalMax for control, compliance, and audit readiness.

ApprovalMax delivers:

Fully configurable, multi-step approvals for invoices, purchase orders, and spending requests
Unlimited users on all plans, with no per-seat fees
Integrations with Xero, QuickBooks Online, and Oracle NetSuite
Automatic, audit-ready logs for every transaction
Fast deployment, with same-day setup for NetSuite

With ApprovalMax, you keep the payment tool you prefer but gain complete control, compliance, and visibility across all approvals.

How easy is it to switch from my current process to using ApprovalMax?

Setting up ApprovalMax is easy and can be done by any accounting professional or anyone in a business. For our customers, it usually takes less than a day to get things going. However, you can also get a Training Package where our experts will show you how to do it.

How customisable are the approval workflows in ApprovalMax’s accounts payable software?

Our approval workflows are fully customisable. You can have any number of approval steps and add any number of approvers to each of them, specifying rules for approving at each step based on amounts, categories, and other criteria.

Ready to see ApprovalMax in action? Start your 14-day trial today.

How does AP automation software reduce manual workloads for my finance team?

At each step of the process, you can save time by using AP automation. Our solution can help save you time by introducing a centralised purchase order management system, by automating approval workflows, and by simplifying payment processing.

How does this software help with compliance and audit readiness?

ApprovalMax ensures compliance by enforcing pre-defined approval workflows and internal controls, reducing the risk of unauthorised transactions. Its automated audit trail captures every action, including approvals, rejections, and comments, providing full transparency and traceability. This comprehensive record simplifies audit preparation, helping organisations meet regulatory requirements.

What are the pricing plans for ApprovalMax?

You can choose from three plans: Standard, Advanced and Premium. Our subscription works on a monthly or annual basis. More information is available here.