ApprovalMax 2025: Year in Review

See how we made approvals faster, simpler, and more accurate this year. We released 60 updates across workflows, integrations, and reporting. 

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ApprovalMax 2025 Year in Review
ApprovalMax 2025
in Numbers
12.4+
million bills processed
2.18+
million purchase orders
474K+
sales invoices
48.5K+
vendor requests
30.9K+
batch payments
10.7K+
budgets synced
Updates we're celebrating!
We highlight the biggest updates from 2025 and share what’s coming in 2026. Whether you use Xero, QuickBooks Online, or NetSuite, there’s something new for you.
Email Trail
xero-icon qbo-icon Netsuite
See supplier emails alongside invoices so approvers get full context, notes, and discounts with ApprovalMax Capture.
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Pause requests
xero-icon qbo-icon Netsuite

Put requests on hold to gather information or review details, and resume anytime from desktop or mobile.

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Extract credit note details
Xero

Automatically pull key fields from credit notes with ApprovalMax Capture — no typing or copy-pasting required.

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Create credit notes faster
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Submit, approve, and sync credit notes directly from ApprovalMax – all with multi-step workflows and automatic Xero updates.

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Stay on budget
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Keep spending on track – sync budgets, check requests against available amounts, and prevent overspending before it happens.

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Send approval reminders
xero-icon qbo-icon Netsuite

Use Nudge to remind Approvers and/or Reviewers who haven’t yet acted on a request.

Keep approvals moving with nudges-1
Capture expenses
xero-icon

Upload expense documents and let ApprovalMax Capture fill out the request form automatically, saving time and reducing manual entry.

Capture expenses-1
Avoid billing errors with three-way matching
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Check Bills against Purchase Orders and Receipts before approval to catch mistakes early and reduce errors and fraud.

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Smarter invoice coding
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Set rules for bills and invoices by supplier or customer, split costs, and get accurate, consistent data from the start.

Smarter Invoice Coding (1)
Matching multiple Bills
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Match multiple Bill lines to a single Purchase Order while keeping track of any remaining balance.
Smarter Invoice Coding (2)
Hosted by ApprovalMax product experts
Our in-house Product Experts cover what we released in 2025, and what’s coming in 2026.
Justin Campbell-1
Justin Campbell
Product Expert
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Alex Keselman
Product Expert
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