ApprovalMax 2025: Year in Review

See how we made approvals faster, simpler, and more accurate this year. We released 60 updates across workflows, integrations, and reporting. 

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Amax year in review 2025 HERO
ApprovalMax 2025
in Numbers
17.1+
million bills processed
3.3+
million purchase orders
617K+
sales invoices
57.4K+
vendor requests
2.4+
million matched Bills with POs
614K
auto approvals
Updates we're celebrating!
We highlight the biggest updates from 2025 and share what’s coming in 2026. Whether you use Xero, QuickBooks Online, or NetSuite, there’s something new for you.
Tracking across your Organisations
xero-icon qbo-icon Netsuite
Access a central view of all your organisations and have real-time visibility into requests, volumes, subscriptions and GL status.
orgs dashboard
Recurring PO requests
xero-icon

Automate repeating Purchase Order requests and customise the schedule to repeat. Save time and clicks by removing manual and repetitive requests.

scheduler ApprovalMAx
Extract credit note details
Xero

Automatically pull key fields from credit notes with ApprovalMax Capture — no typing or copy-pasting required.

Component 10
One Click Matching
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Save time by following suggestion to match bills to the best fit purchase order. Turn four clicks into a single one.

bill to po match - ApprovalMax
Stay on budget
qbo-icon

Keep spending on track – sync budgets, check requests against available amounts, and prevent overspending before it happens.

Stay on budget-1
On Hold Status
xero-icon qbo-icon Netsuite

Pause requests without cancelling them, and resume when needed. Fully accessible on mobile.

on hold
Capture expenses
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Upload expense documents and let ApprovalMax Capture fill out the request form automatically, saving time and reducing manual entry.

expenses
Avoid billing errors with three-way matching
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Check Bills against Purchase Orders and Receipts before approval to catch mistakes early and reduce errors and fraud.

Frame 1686561515
Smarter invoice coding
xero-icon

Set rules for bills and invoices by supplier or customer, split costs, and get accurate, consistent data from the start.

Smarter Invoice Coding (1)
Matching multiple Bills
qbo-icon
Match multiple Bill lines to a single Purchase Order while keeping track of any remaining balance.
Smarter Invoice Coding (2)
Hosted by ApprovalMax product experts
Our in-house Product Experts cover what we released in 2025, and what’s coming in 2026.
Justin Campbell-1
Justin Campbell
Product Expert
a24-headshot-alex-keselman
Alex Keselman
Product Expert
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